(Note: The filming time of the video is March 2020.)
COVID-19 is spreading in Taiwan and the local epidemic situation is severe. In order to reduce the density of contact between people, the Ministry of Health and Welfare issued a national three-level alert and quickly launched many countermeasures. For example, digital political commissar Tang Feng launched an ultra-easy-to-handle “newsletter” Real-link system” QR Code system.
The more in extraordinary times, the more able to test people’s innovation and adaptability. Thanks to technology, companies can continue to operate and create growth in the face of virus intrusion today. As early as 2020, when COVID-19 was just beginning to spread, the commissioner of Brand Studio, a key commentary network, walked into the “Microsoft Taiwan” office and learned about the epidemic prevention measures of the leading technology industries through the actual videos visited, and also helped companies understand. What are the ways to deal with the demand for “remote office”.
Complete corporate epidemic prevention measures, starting from the most basic care
As soon as they walked into the Microsoft office in Taiwan, the staff at the counter would assist in measuring the forehead temperature, spraying alcohol for hand disinfection, and filling in the visitor’s information to understand the visitor’s history. During the epidemic prevention period, special inquiries were made on travel history, contact history, body temperature, etc., for follow-up tracking.
During the anti-epidemic period of “masks like banknotes”, Microsoft has also provided an even more practical employee benefit: if there is a need to wear a mask, employees can come to the counter to get a mask with an employee ID to protect the health of the company’s colleagues.
However, in addition to these basic employee care and hardware epidemic prevention details, what solutions does Microsoft have when faced with the need to isolate and work at home, or to collaborate across borders?
With so many collaboration tools, what is the appeal of Microsoft Teams, which has a rising market share?
The epidemic is spreading. In order to avoid crowd contact, “remote office” has become a hot topic. When it comes to network collaboration tools for remote office, there are a wide variety of products on the market. Among them, the most noticeable is Microsoft Teams, trusted by many top 100 enterprise users, and the market share growth rate has been rising steadily. At present, the number of global daily active users of Microsoft Teams has exceeded 145 million (January/February 2020), and the time spent on meetings using Microsoft Teams has increased 2.5 times compared with last year. In particular, the number of commercial Teams users in Taiwan has increased by 6 times this year. Remote or mobile office has gradually become the new normal.
What is the mysterious attraction of Microsoft tools? As a global technology leader and a multinational company, Microsoft, under the direct attack of a special commissioner, Tiffany, the product marketing manager of Microsoft 365 in Taiwan, demonstrated the advantages and benefits of remote office.
#Instant announcement
With hundreds of employees, Microsoft has a remote office culture for a long time due to various business and corporate needs, supported by the company’s own technology software. During the period of pneumonia prevention and control, employees made better use of the Microsoft Teams enterprise collaboration platform for chat, conference, call, and joint work.
For HR/administrative departments, Microsoft Teams is a good real-time bulletin board, which can deliver important information to the entire company. Especially during the epidemic prevention period, many response measures such as: building epidemic prevention precautions, personal application for epidemic prevention leave methods, etc., can be pushed through the feature of Microsoft Teams real-time push messages, so that employees can get the announcement news the first time.
#Background blur
In addition to the basic one-to-one and one-to-many video calls, Microsoft Teams also has an amazing black technology-the intelligent virtual background function, which can blur the background or replace different scene pictures to protect the participants of the video Space privacy without letting the background take away the focus of the meeting.
#Share screen & virtual whiteboard
During the meeting, Tiffany also demonstrated how to share images so that participants can view the same data simultaneously. In addition, Microsoft Teams also has the function of a virtual whiteboard. As the name suggests, it is a whiteboard for online collaboration. Participants can record and scribble on the whiteboard in real time, which is very suitable for Brainstorming. Through the use of digital tools, the gap between physical and virtual meetings can be effectively narrowed.
#Video exclusive platform
In order to allow employees who cannot participate in video conferences in real time to get first-hand meeting information, Microsoft Teams also has the function of recording online meetings. As long as you press the “Record” button at the beginning of the meeting, after the meeting is over, this meeting recording video will be automatically uploaded to the company’s exclusive audio-visual platform-Microsoft Stream, for employees to record or review later.
Implement epidemic prevention and isolation, and foresee the era of remote office
With the assistance of Microsoft Teams, it can be seen that remote office is no longer a difficult corporate problem. In addition to giving workers more flexibility in time and space arrangements during extraordinary times such as quarantine and epidemic prevention, it is also a good way for companies to reduce space costs. With the support of complete software functions, a set of Office 365 may be more versatile and more efficient than the tasks that a physical office can complete.
In addition to foreseeing the advent of the era of remote office, returning to this direct theme-“Corporate Epidemic Prevention Strategy”, you can also see how an enterprise checks every detail of work and implements epidemic prevention measures. Whether it is software or hardware equipment, you can feel the greatest care and assistance that Microsoft provides to employees, which is worthy of reference and learning from all walks of life.
Although the epidemic is worrying, but from another perspective, isn’t this time to enter the era of more efficient remote office? Microsoft provides a one-month free trial of the Enterprise Edition, so you may wish to apply for the trial now.
Office 365 E5 | Microsoft
Learn more about telecommuting: a special report on Microsoft Teams
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