Haining City Notary Office realizes “no contact” processing on-line notarization of new crown vaccination vaccination certificates

Affected by the new crown epidemic, the new crown vaccine “vaccination certificate” has become a vital piece of information in the procedures for going abroad. According to the practice of using international instruments, the vaccination certificate generally needs to be notarized and authenticated by the Chinese Ministry of Foreign Affairs and the consulates of various embassies and consulates in China before it can be used abroad. The Haining Notary Office focused on the actual needs of the masses and enterprises and launched a fast online service for notarization of new crown vaccination vaccination certificates. Up to now, more than 70% of the parties have processed remotely online, achieving “no need to run once.”

1. Unblocked multiple consulting channels, one step closer to service. Set up a notarization service hotline and a WeChat public account and mini-program consultation module of the “Notarization Office of Haining City, Zhejiang Province”, and rely on the city’s 13 self-service legal service points and “Fa Supermarkets”, 229 village-level “Fa Posts”, and the city’s public The legal service cloud platform provides multi-channel remote consulting services. Strengthen the business training of wiring personnel, and arrange for a staff member with English expertise to provide dedicated reception for the possible language barriers of foreign-related business personnel, and strive to solve the problem of poor communication.

2. Improving the remote application model, making it more convenient.Strengthen the integration of resources and digital empowerment, relying on the Haining Notary’s handheld platform to open up the online processing process of the parties from notarization application processing, identity verification, submission of documents to be notarized, inquiry investigation, signature confirmation, etc., and provide full remote services guide. For those parties who are unable to provide text and standardized electronic files as required, they can send the originals by express delivery and return them together after the notarization is issued, so as to effectively help the masses “less errands”.

3. Carrying out online verification and inspection, and speeding up is guaranteed.Insisting on both efficiency and quality, relying on relevant business platforms such as the Haining City Data Verification and Inspection Platform, conduct a second inspection of the parties’ vaccination status and other relevant certification matters to ensure that the certification text is authentic and credible. For the translation of the text involved, we will uniformly entrust a qualified professional third-party company to provide services, and regulate the service time limit and other detailed requirements to ensure that the translation of notarized documents is accurate, suitable and timely. At present, it takes only 1-3 working days for the whole process of the online notarization of the new crown vaccination vaccination certificate in Haining City, which is more than two-thirds shorter than the legal time limit.