In the spring and summer of 2021, COVID-19 will eventually detonate in Taiwan. On May 19th, the Ministry of Health and Welfare announced that the national epidemic alert will reach the third level from now on. In order to strictly guard the community’s defense line and block the chain of virus transmission, people have also begun to practice living a life without leaving their homes. Fortunately, with the advent of the vaccine, this is a battle with an end in sight; just how to shorten the time, coexist peacefully with the virus in the long game, and maintain the rhythm of work and study? At this time, what is most needed is to use technology to allow remote collaboration tools to maintain “people-to-people connections” and continue to innovate for work.
It’s time to enter the era of more flexible remote office
The virus brings panic, but it may also bring new changes. It is time for companies to think about how to make good use of technological tools and enter the era of remote office. Remote office has many advantages. In addition to the role of isolation and epidemic prevention in extraordinary times, it also allows workers to have more flexibility in time and space arrangements; for enterprises, it is a good way to reduce space costs.
Microsoft Office 365 can be said to integrate all the office needs of a company in the cloud, especially the Microsoft Teams enterprise collaboration platform, which allows smooth communication between employees, whether it is basic messaging, data transfer, video conferencing, etc., can be created Compare the effect of face-to-face discussions.
#Message announcement function
Microsoft Teams is the most critical communication platform for Office 365. During the epidemic prevention period when the epidemic policy is constantly updated, supervisors can make good use of the features of Microsoft Teams to integrate information in one place and interact with each other in real time. Matters needing attention, such as: office building control, employee health management, company epidemic prevention and care leave-related measures, etc.
#Questionnaire function
In order to better understand the health status of employees, business owners can use Microsoft Forms questionnaire functions to conduct surveys, such as travel history, contact history, or whether they have cold symptoms. Microsoft Forms will also automatically assemble the questionnaire responses into clear charts for business owners to observe, analyze, and put forward countermeasures in a timely manner.
It has all the tools needed for remote office
During the epidemic prevention period, companies can not only make good use of Microsoft Teams to care for their employees, but return to work itself, Microsoft Teams can also improve work efficiency to a considerable extent. When it comes to the process of remote office, the function that users care most about is nothing more than: How to participate in remote collaboration more effectively? How to ensure the efficiency and quality of the team in remote collaboration? How to ensure the security of corporate data in the communication process? For these problems, Office 365 provides practical solutions.
#1TB huge cloud space
Remote transmission of data relies most on cloud space. Microsoft’s OneDrive for Business can not only share shared files with colleagues, but also collaborate and edit together, so the work progress does not have to be restricted or delayed. The Enterprise Edition also provides at least 1TB of large cloud space, allowing enterprise users to share and save files with peace of mind.
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Of course, Microsoft Teams also has the voice/video calls that are most needed for long-distance meetings. Distributed members can easily initiate online meetings for project discussion, communication and coordination, and experience many useful black technologies of Microsoft Teams. In addition to sharing screens to facilitate discussion and collaboration, Microsoft Teams also incorporates the virtual whiteboard function, allowing participants to quickly record the key points of the meeting. What is even more eye-catching is the video function that blurs the background, so that members are not disturbed by background factors, and can maintain personal privacy; in addition, on the Roadmap, in addition to the basic background blur, it can also be replaced with a custom one. Pictures make the video conference more interesting. In addition, the “Together mode” and “Dynamic View” allow users to enjoy online meetings, reduce fatigue, and encourage various opinions and comments. At the same time save time and so on.
- Together modeļ¼Many people feel that the interpersonal connection with colleagues and teams is insufficient after moving to the remote work style, and even feel that video conferencing is more exhausting than face-to-face collaboration. Therefore, Microsoft Teams uses AI segmentation technology to place participants in the same digital background, as if everyone is in the same meeting room or classroom. This mode not only makes the meeting process closer, but also allows participants to see The expressions and body language of others make the interaction more natural, and it is easier to feel the interpersonal interaction of non-verbal information.
- Dynamic View: It will allow participants to adjust the presentation method more conveniently and freely according to their personal preferences and needs, including collocation of shared screens and specific participants. It can increase interaction and participation through the dynamic window function, and dynamically optimize the shared content and participant screens through AI technology to meet individual needs.
#Connect Microsoft first-party and third-party tools
With the support of various tools in Office 365, Microsoft Teams has become a “one-stop work platform” to complete all tasks. In addition to using Microsoft’s internal functions, Microsoft Teams can also be connected to Microsoft’s first-party or other third-party tools, such as customizing applications through Power Apps, making work smarter and smoother.
Enterprise version strengthens security & compliance, free trial for one month
As the epidemic continues to spread, epidemic prevention and isolation work should not be neglected. Microsoft Teams can not only easily complete video conferences, but also record audio and video content in real time, and put it on the company’s exclusive Microsoft Stream audio and video platform, so that employees working at home can also grasp cross-departmental at any time Meeting or any work progress.
In fact, the biggest advantage of Microsoft Teams lies in the integrity and security of the system. Under the multi-functional integration of Office 365, enterprises through Microsoft Teams collaboration not only improve work efficiency, assist enterprise growth and information security control, but also become an indispensable mobile office during the anti-epidemic period.
It is worth mentioning that Microsoft has world-class security and compliance solutions that can help users control and protect sensitive data and meet data security needs. In order to help companies make better use of tools and drive growth, Microsoft and its partners have also provided Office 365 deployment training, which is also a precious science and technology education training for internal employees.
Although the epidemic is worrying, but from another perspective, isn’t this time to enter the era of more efficient remote office? Microsoft provides a one-month free trial of the Enterprise Edition, so you may wish to apply for the trial now.
Office 365 E5 | Microsoft
Learn more about telecommuting: a special report on Microsoft Teams
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